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50 Best Collaborative Whiteboard Software Programs

In this guide, my team ranked and reviewed the 50 best project management and whiteboard software, along with our top 5 choices, so you can pick the best one for you.

What Are the Best Collaborative Whiteboard Software Programs? 

Lucidspark, Mural, ClickUp, Klaxoon, and Conceptboard are some of the most popular and widely used collaborative whiteboard software programs in the market. These programs offer various features that make it easy for teams to collaborate remotely, especially when it comes to visual brainstorming and project management.

Also, the above-mentioned software programs provide tons of templates that get you collaborating as soon as possible. You won’t need to create customer journeys, mind maps, or project timelines from scratch because Lucidspark and co. have done the hard work for you.

Finally, these five whiteboard software programs integrate with tools you most likely already use, like Slack and Google Drive. The benefit of having these integrations is you can do everything from one place. You can say goodbye to flipping between multiple browser windows because the integrations let you perform tasks in-app with the push of a button.

1. Lucidspark


Lucidspark is among the best virtual whiteboard software programs for promoting real-time collaboration and ideation among remote team members. This online whiteboard is excellent for capturing and sharing ideas that’ll eventually morph into actionable strategies.

Core among Lucidspark’s key features is its flexible, infinite digital canvas, which multiple users can populate with sticky notes containing their unfiltered ideas. As with physical whiteboards, Lucidspark’s interactive whiteboard can help remote teams brainstorm their way to success. Your team can quickly kick-start collaborative sessions using the hundreds of templates Lucidspark provides. And when you finish collaborating, you can vote on the best ones, turning them into actionable steps. Meanwhile, its intuitive admin controls make managing account settings easier.

Finally, Lucidspark solves the problem of board participants getting lost through its “Call Others to Me” feature. It does exactly what it says on the button, corralling everyone on the board to your location with a button click. The feature is an excellent way to get everyone’s attention when you have an idea you’d like to share.


  • Infinite digital workspace helps team members brainstorm ideas
  • Sticky notes and freehand drawing tools promote the quick capturing of ideas as they arise
  • Enterprise-ready digital whiteboard software keeps your data secure
  • Integrations with Zoom, Microsoft Teams, Google Drive, and other third-party collaboration software provide a smoother workflow
  • Included ideation templates (decision trees, mind maps, customer journey maps, etc.) kick-start brainstorming sessions
  • Task management and organizational tools (like stakeholder maps) keep remote team members on track
  • Advanced features like votes help democratize and streamline the decision-making process


Lucidspark offers free and paid plans.

With the free version, you’re limited to three editable boards.

The Individual plan costs $7.95 a month and provides unlimited editable boards and more functionality.

The Team plan costs $9.00 a month per user and admits a minimum of 3 team members. It has all the features of the Individual Plan plus more advanced features (like voting and timers).

Finally, you’ll need to contact Lucidspark to get a quote for its Enterprise plan.

Bottom line

Thanks to its infinite digital workspace and many collaboration features, Lucidspark is one of the best whiteboard software for remote teams. Try the product here.

2. Mural


Mural is a “digital whiteboard collaboration space” where teams can work together asynchronously and in real-time. It provides hundreds of templates for brainstorming, workshops, strategy and planning, design, etc., and teams can visually express their ideas in its infinite canvas.

This software has team management features like a timer, private mode, a participant summoning function, and more. Meanwhile, teammates can stay connected by sharing, commenting, or chatting via text or voice.

Key among Mural’s many features is the ability to assign the “facilitator” status to participants on the whiteboard. This status comes with “superpowers” for regulating sessions, including the ability to time them and lock objects on the board. Meanwhile, other assignable statuses, like “read-only” and “editor,” let you regulate what a participant can see and do on the board.

Finally, this collaboration whiteboard software integrates with a long list of work tools, including Microsoft Teams, Word, Figma, Google Docs, GitHub, Google Drive, Microsoft 365, and Slack. As such, you do all your work in one place, making your workflow more convenient.


  • An infinite and resizable canvas gives you flexibility in the choices of canvas required for your collaboration sessions
  • Sticky notes, text, and other visual elements let you express your ideas freely and collect feedback from colleagues
  • Tools for mapping and diagramming let you visualize journeys’ processes and flows
  • Permission controls let you assign view-only, editor, and facilitator statuses to teammates depending on their role
  • Mural’s publishable templates save you time and energy by providing reusable starting points for collaborative sessions
  • The facilitator’s superpowers (like timers and super lock) make collaboration more organized and efficient
  • Integrations with productivity tools let you and your teammates work efficiently and streamline your workflows


Mural has four plans.

The free plan provides three murals for an unlimited number of users.

The Team+ plan costs $9.99 monthly and provides unlimited murals, chat support, and other features.

The Business plan costs $17.99 monthly and has all the features of the Team+ plan plus extras, like priority support and unlimited guests.

Finally, the Enterprise plan has all the Business plan’s features plus extras, like enhanced privacy and centralized admin controls.

Bottom line

Mural is a fantastic collaboration tool that teams of all sizes will benefit from using. Try the product here.

3. ClickUp


ClickUp is a feature-packed task management application built with large physical and remote teams in mind. Team members in departments like sales, marketing, engineering, products, etc., can use ClickUp’s many features to stay on task, manage time, set goals, and so on.

Among ClickUp’s many features for task management are the app’s whiteboards, which facilitate real-time collaboration between distributed team members. Crucially, this collaboration platform lets you assign tasks directly from the digital whiteboard.

In addition, you can automate routine tasks using ClickUp’s pre-made automation recipes or create yours. For example, automation can move a task from the “To-Do” column to “Done” with a button press, saving you the time and energy you’d spend doing a repetitive action.

Communicating with teammates in ClickUp is quick and easy. When pressed for time, you can use @mentions for quick comments directed at the teammate you’d like to address. Otherwise, you can use the built-in chat feature for longer text-based conversations.


  • Multiple whiteboards for brainstorming, strategy sessions, mapping, and agile workflows help keep the creative juices flowing
  • Real-time whiteboard collaboration keeps teams together even when they’re geographically miles apart
  • Freehand drawing, shapes, notes, and other tools make brainstorming and collaboration sessions more interactive
  • Create tasks and link to files and documents directly on the whiteboard for a quicker transition between ideation and creation
  • Easily create connections, road maps, and workflows using drag-and-drop functionality for linking multiple objects on the whiteboard
  • ClickUp’s 24/7 support means you’ll never be stranded with a software issue (even on holidays)
  • Integrations with popular productivity tools (Slack, Zapier, etc.) provide a seamless team workflow


ClickUp has five subscription tiers.

The Free Forever plan provides 100MB of storage and features, like unlimited tasks and whiteboards.

ClickUp’s Unlimited plan costs $5 per member monthly and has all the features of the Free Forever plan and more, like unlimited Gantt charts.

The Business and Business Plus plans cost $12 and $19 per member (monthly), respectively, and are even more feature-packed. 

Finally, the Enterprise plan has everything in the Business Plus plan. Contact Sales for a quote.

Bottom line

ClickUp is the best whiteboard software for large remote teams. It’s a fantastic option if you want an application that provides more than just whiteboards. Try the product here.

4. Klaxoon


On-site and remote teams use Klaxoon to transform meetings into workshops. This whiteboard app provides a range of tools to encourage participation between team members and departments. Participants can contribute to the board via text, images, GIFs, videos, and more. It even allows for contributions from mobile devices.

Klaxoon’s digital whiteboard software provides hundreds of templates for managing your team’s interactions, including project management, continuous improvement, and icebreakers. It’s used by teams worldwide.

Crucially, Klaxoon helps to break up silos. Its Workshop platform discourages competition between different departments by bringing the diverse skills of all departments together in one convenient place. The result is constant communication and participation between members of different teams whose paths would rarely cross otherwise.

Finally, the Klaxoon team can help you redesign a collaboration practice via Klaxoon Professional Services. This service is only available with the Enterprise tier and aims to give you a quick return on investment. Klaxoon’s consultants will come in to show you how to get the most out of the software for your collaboration needs.


  • You can work visually from anywhere using Klaxoon’s video-conferencing and whiteboard tool
  • Manage your time using session time limits in Klaxoon’s Session tool
  • Share ideas with team members asynchronously using the Memo feature
  • Gather opinions from team members through open-ended questions and polls using Klaxoon’s Question feature
  • Integrations with Jira, Microsoft Teams, and Dropbox allow for a speedy and smooth workflow
  • The hundreds of free built-in templates inspire collaborative sessions and save time
  • Klaxoon’s easy-to-use Workshop Platform lets teams collaborate more efficiently by making it easy to share information, ask questions, and agree on goals


Klaxoon has three plans. The free plan allows a maximum of 15 members per workshop and up to three workshops at a time.

The Pro plan costs $24.20 per month, has all the free plan’s features, accommodates 100 participants per workshop, and provides unlimited video conferences on mobile devices, among other features.

Finally, the Enterprise plan has all the Pro plan’s features, accommodates 300 participants per workshop, and has additional features like priority support.

Bottom line

Use Klaxoon to foster participation between team members. This whiteboard solution has the tools to keep small and large teams together no matter where they are. Try the product here.

5. Conceptboard


Privacy is one of the key features distributed teams can enjoy when using Conceptboard. This German-domiciled digital whiteboard software is GDPR-compliant, which means it’s subject to the “toughest privacy and security law in the world” (compared to online whiteboards).

Team members can collaborate in real-time or asynchronously on Conceptboard’s infinite digital canvas, while moderation and project management tools keep remote teams on track. It’s among the best digital whiteboards for design thinking, agile management, and brainstorming.

Also, Conceptboard’s access management tools let you grant board participants one of three different permission controls: reader, reviewer, and editor. Its boards save automatically, so you can work without worrying about losing your progress. On the off chance that happens, you can return to a previous version of the board using the version history feature.

You can bring organizations to your whiteboards by organizing them in project folders. And Conceptboard’s cloud-based architecture means you can access your boards from any device with an internet connection and a modern browser. Thanks to Conceptboard’s security features, your files will always be secure and confidential.


  • German-hosted servers and GDPR compliance make this digital whiteboard solution a data-safe option
  • An ever-expanding digital canvas provides all the freedom needed for collaboration and ideation
  • Moderation tools set guidelines for whiteboard participants, keeping collaboration civil and fun
  • Live cursors and pointers bearing your teammates’ names let you keep track of team members while working simultaneously in the same space
  • A vast template library provides a quick jumping-off point for common collaboration sessions (e.g., mind mapping)
  • Built-in project management functions help to assign and manage tasks, keeping board participants organized
  • Conceptboard’s high compatibility with popular file formats makes importing files and sharing ideas easier


Conceptboard has five pricing tiers. The free option is excellent for individuals new to visual collaboration software.

The Premium plan costs $7.50 per user monthly ($6 when you pay an annual lump sum), while the Business plan costs $12 per user monthly and accommodates a minimum of 10 users.

The Enterprise and On-Premises plans require a minimum of 250 annual licenses. Request a quote for their prices.

Bottom line

If you require privacy from your web whiteboard, Conceptboard is your best bet. The software is subject to the EU’s stringent data laws and so keeps data safe. It offers a free trial here.

6. iObeya


iObeya is a self-described “visual collaboration platform where lean and agile teams thrive.” Teams can use this collaborative whiteboard software to brainstorm complex projects, analyze ideas, for project planning, and more.

Beyond the usual features you can expect in digital whiteboards, iObeya has tools for lean project management, agile development, and lean manufacturing.

Also, iObeya is ISO/IEC 27001:2013 certified, meaning it adheres to strict data protection standards. Essentially, you get regular data backups and peace of mind that your data won’t end up in the wrong hands.


  • An approachable user interface and easy-to-use configuration for quick setup
  • Visual management system functionality supports many popular methodologies, including SAFe and SQCDP.
  • Virtual Obeya rooms eliminate the need for preparation, space, and travel costs 
  • Automatic updates keep teams aligned and project stakeholders informed
  • The Board Preview feature updates all boards connected to a board in which changes have been made, ensuring all participants are viewing the most current version of the content
  • iObeya’s enterprise-grade security infrastructure protects your data from theft and destruction
  • Native integrations with Microsoft 365, Azure DevOps, and Jira for a smooth and seamless workflow


iObeya doesn’t provide any pricing information on its website. However, you can schedule a demo here.

Bottom line

iObeya is a fantastic collaboration platform for teams that practice methodologies like agile, lean manufacturing, and the like. Try the product here.

7. Google Jamboard


If you’re comfortable using Google’s suite of online tools, then its whiteboard software and hardware combo, Jamboard, will be a natural choice for your collaboration needs. Teams can unleash their creativity by sketching their ideas, adding notes, and collaborating on an infinite digital canvas.

Jamboard’s responsive display is intuitive, accurately emulating the experience of sketching on a physical whiteboard. The purpose-built portable stand makes wheeling the board around the office convenient and stress-free. And because the stylus and eraser don’t require pairing, you won’t need to worry about ink levels or battery life.

Meanwhile, the Jamboard app makes connecting from mobile and web browsers possible, facilitating collaboration among remote team members.


  • The cloud-based digital whiteboard facilitates collaboration between physically present and remote team members
  • Seamless switching between Google Meet-powered video conferencing and whiteboard enables interactive collaboration sessions
  • Harness the power of Google search and suite to pull images and work from the web, your Docs, Sheets, or Drive
  • An Android and iOS-enabled app lets participants join from any compatible device (mobiles and tablets)
  • Jamboard’s real-time co-authoring capabilities fuel collaboration
  • The board’s 55-inch 4K display provides crystal clarity for jam session participants sharing the same board


Jamboard is part of the Google Workspace suite of tools, which has four plans.

The Business Starter plan costs $6 per user monthly. The Business Standard plan costs $12 per user monthly, while Business Plus costs $18 per user monthly. Finally, you’ll need to contact sales for a quote for the Enterprise plan, while a physical Jamboard costs $4999 and comes with an annual $600 maintenance fee. Get the physical Jamboard here.

Bottom line

Consider getting Google’s Jamboard if your team uses Google’s suite of products heavily during physical collaborative sessions.

8. Weje.io


Weje.io is a multifunctional collaborative workspace for grouping and sharing ideas and brainstorming. Your team members can use its built-in mood board and mind map maker for easier structuring of ideas and visual elements.

This whiteboard software provides unlimited boards, meaning you can create a workspace for any project. For example, schools may find Weje.io helpful in managing students and faculty members. Meanwhile, design teams can use Weje.io to create mood boards or visualize journeys and other processes related to the product development lifecycle.

The software’s integrations with third-party applications like Google Docs, Figma, and Airtable are impressive. You can embed Google sheets and documents into your Weje.io board and work with them from there, eliminating the need to switch browser windows. And when you sync up with these services, the changes will reflect in Weje.io as well.

With Weje.io’s publish feature, you can get your thoughts and ideas out into the world by sharing them on your chosen social networks. And its template library of 30+ ready-to-use will help you move on to the next idea in no time.


  • Drag-and-drop tools make it easy to arrange elements and information on the whiteboard
  • Unlimited boards fuel creativity and provide designated spaces for any kind of collaborative project you can think of
  • Permission controls for defining team member roles and responsibilities
  • Built-in mood board maker fuels creativity and helps establish a visual identity for projects
  • Mind map maker helps to kick start brainstorming sessions and organize thoughts into actionable tasks
  • A huge template library of to-do lists, lesson plans, SWOT analyses, and more lets you get organized quicker 
  • Integration with Google Docs, Airtable, Figma, and more provides a streamlined workflow


Weje.io has three plans. The free plan provides unlimited boards and access to two co-editors, capping the maximum file upload size at 10MB.

The premium plan costs $7 a month, gives four co-editors access, and caps the maximum file upload size at 100MB.

The Business plan costs $14 per user monthly and removes all limits on co-editors, file upload sizes, and so on. Also, it comes with additional features, like voice chat and version history.

Bottom line

Weje.io’s built-in mood board and mind map makers are excellent for graphic design and marketing teams. However, this whiteboard tool provides unlimited boards, meaning any team will find it useful. Try the product here.

9. Allo


Allo is a virtual whiteboard and collaboration software that aims to bring cohesion to distributed teams. This digital whiteboard software achieves its mission with features like Allo Canvas, which lets team members work asynchronously on the same whiteboard, and Allo Pages, which lets managers see who’s working on what.

In addition, you can use Allo to set goals and visualize progress (Allo OKR), while the Allo Dashboard feature provides everyone with insight into the company’s happenings. As such, you won’t waste time chasing teammates for information. Instead, Allo will visualize your teammate’s activities, giving you insight into their progress on shared tasks.


  • Allo Canvas provides multiple users with a fun and engaging workspace for remote collaboration
  • Measurable key results let you set objectives and track progress
  • Customizable awards and achievements motivate team members by recognizing individual excellence
  • Integrations with collaboration tools like Zoom, Jira, and Figma make collaboration smoother


Allo has two price tiers.

The team plan costs $9 per member monthly and is billed annually. Some of its key features include a company dashboard, a whiteboard with unlimited storage and custom templates, and priority support. It’s the plan to get if your team consists of less than 50 people.

The Enterprise plan is best for teams with over 50 members. It has all the Team plans features plus extras, like user auditing and security reporting and auditing. Contact sales to get a quote.

Bottom line

Allo is an excellent choice for companies that want to motivate their remote teams. Try the product here.

10. Microsoft Whiteboard


Microsoft Whiteboard is part of the Microsoft 365 suite of software tools. This virtual whiteboard software has multiple applications, including collaboration and brainstorming among remote teams and remote learning.

Additional use cases of this whiteboard app include team sprint planning, virtual workshops and meetings, problem-solving and project planning sessions, and more. And its integration with Microsoft Teams and OneNote Class Notebooks allows for interaction during live sessions and exporting boards of closed sessions. 

You can use this software to collaborate remotely. Adding objects like images and text to the canvas is as easy as dragging and dropping. The named cursors help you keep track of who’s doing what on the board, while voice and chat features let you reach out to them when necessary.


  • Shape and line tools let you create diagrams and process flows
  • Sticky notes provide a means for organizing thoughts, collaborating, and brainstorming ideas
  • Ink and highlighter tools foster collaboration by allowing team members to emphasize and annotate content 
  • 40+ templates provide a quick starting point for any type of collaborative session
  • Color-coding with ink and sticky notes helps to keep track of contributions and group content on the board
  • Integrations with Microsoft Teams and OneNote Class Notebooks drive collaboration and facilitate session reviews post-meeting


Microsoft 365 has four business subscription tiers. Business Basic costs $6 per user per month. The Apps for Business plan costs $8.25 per user monthly, while Business Standard and Business Premium cost $12.50 and $22 per user, respectively.

Bottom line

If you subscribe to one of Microsoft 365’s business plans, it’ll make sense to use Microsoft Whiteboard. It integrates with other tools in the Microsoft 365 suite.

11. Padlet Briefcase


Padlet Briefcase is an intuitive productivity tool that facilitates remote collaboration between multiple users. One of its key features is its high compatibility with different file types, including PSD files, Microsoft Word documents, PDFs, Mp3 and Mp4 files, and more. And you can embed content from anywhere on the web, like YouTube, Instagram, Vimeo, Twitter, etc.

Also, this collaboration platform works seamlessly on most mobile devices, making contribution possible even when you’re not in front of the computer.

Padlet Briefcase’s link-sharing feature makes inviting participants to your board straightforward. It has an auto-save feature that preserves your work. And you can assign and revoke permissions like moderator or editor, giving you complete control over your board.


  • Padlet’s autosave feature captures changes to the board as they happen, letting you ideate without worry
  • Embed content from the web into your board to share ideas with participants in a visual manner
  • Link-sharing functionality makes inviting participants to brainstorming sessions a quick and easy process
  • Padlet Briefcase is compatible with many kinds of file formats, letting you place different media on the board.
  • User management and access control make on-boarding new team members easier
  • Available in 42 languages (with more on the way) for greater inclusivity


Padlet Briefcase provides two subscription plans: a monthly plan and an annual plan.

The monthly plan costs $12 per user per month, while the yearly plan costs $99 per user per year. Notably, the annual plan is 31% cheaper than the monthly one. And you can pay by check, provided you get over ten licenses and pay for one year upfront.

Bottom line

Padlet Briefcase is a fun whiteboard tool for casual collaborators and small teams. It offers a free trial here.

12. Collaboard


Collaboration is at the core of everything you do with Collaboard. This collaborative software program has infinite whiteboards in which you and your teammates can exchange ideas, plan projects, organize processes, and so on. Communication and video-conferencing functionalities let teammates stay connected.

Collaboard has over 100 built-in templates you can use to get the ball rolling, like SWOT analyses, business model canvases, and retrospectives. You can easily invite guests to participate on your board and control how they contribute using permission controls.

As a GDPR-compliant whiteboard, Collaboard is subject to intense scrutiny regarding how it handles your data and privacy. Therefore, you can expect the highest security standards. And you can run it on-premises or in a cloud of your choosing (supported cloud providers include Amazon Web Services and Microsoft Azure).


  • An infinite canvas provides all the space needed for interactive presentations and live whiteboard sessions
  • GDPR compliance makes this digital whiteboard software a secure cloud-based solution for remote teams
  • Revocable user permissions give you control over who uses your board and how
  • Sticky notes let team members capture ideas during a meeting or teaching session
  • Shape tools help to visualize ideas, create mind maps, tell stories, and create custom workflows
  • Voting and rating tools provide an excellent means for gathering feedback on ideas from other participants


Collaboard has four pricing tiers. The free plan allows a total of five participants per board and a total of three projects.

The Personal plan costs $2.97 per user per month. It accommodates ten participants per board and allows unlimited projects.

The Basic plan costs $4.95 per user per month and allows up to 50 participants per board and 20 guests.

Finally, the Advanced plan costs $9.91 per user per month. It accommodates an unlimited number of participants per board.

Bottom line

Collaboard is an excellent option for medium-to-large remote teams who frequently hold workshops and presentations. It offers a free trial here.

13. Stormboard


Stormboard is an online whiteboard built with remote and hybrid teams in mind. This software aims to transform the way teams work by fostering online collaboration in a cloud-based workspace.

Teams use Stormboard for ideation, meetings, project management, performing daily tasks, and more. And you can add different content to your “Storms” (i.e., whiteboards), like text, images, sticky notes, video, etc. Also, Stormboard works on any device, allowing for collaboration regardless of location.

You can access over 250 pre-built templates to kick-start project management tasks, facilitate local, hybrid, and remote meetings, and more. And the software’s integrations with apps like Dropbox and Google Drive facilitate data transfer, ensuring you‘ll always be on top of the latest happenings on your board.


  • Infinite canvas means you’ll never run out of space when shaping your ideas
  • An interactive whiteboard lets you drive engagement and collaboration by adding text, images, and other content
  • 250+ pre-made templates provide quick sessions for mind maps, brainstorming, and more
  • Tools for grouping and highlighting content keep brainstorming sessions organized and focused
  • The software’s compatibility with any device means you can access boards from anywhere
  • Stormboard’s built-in timer keeps meetings and brainstorming sessions on track
  • An activity panel lets you monitor projects, new contributions, and other activities


Stormboard has five plans.

The Personal plan accommodates up to five users and is best for individuals or small teams new to the software. Its key features include five open Storms, pre-made templates, and basic reporting.

The Business plan costs $10 per user monthly. It provides unlimited Storms and more features.

The Enterprise plan has all the features of the Business Plan plus extras, like Single Sign On (SSO), VIP Priority support, and branded templates.

The Educator plan is currently free and provides unlimited Storms. Finally, the Startup plan costs $5 per user monthly.

Bottom line

Stormboard is among the best whiteboard software for small and medium-sized teams. It offers a free trial here.

14. Ayoa


Ayoa is a visual productivity app for thinking and planning. You can use it to brainstorm ideas or manage tasks. The software provides whiteboards, mind maps, Gantt charts, and other visual mediums for sparking creativity and staying on track. And as a self-described neuro-inclusive digital workspace, Ayoa promotes visual learning.

One of Ayoa’s key features is its AI-driven mind maps, which help generate unique ideas. Meanwhile, the Ayoa Ultimate plan allows for team collaboration, providing chat and video.

You can add post-it notes, charts, images, flow charts, and other elements to Ayoa’s freeform whiteboards to help organize your thoughts and ideas. And its flexible templates let you use pie charts, Gantt timelines, and other visual thinking methods to map out tasks and evaluate goals.


  • Sticky notes drive collaboration by providing a convenient way to present ideas on a Whiteboard and give feedback
  • Ayoa team pulse provides a quick overview of who’s available and what they’re working on
  • Gantt timeline view makes monitoring task progress on time-sensitive projects easier
  • Kanban-style workflow boards provide a visual way to move tasks from start to completion
  • Chat and video tools allow for virtual collaboration and exchange of ideas in real-time
  • Radial and mind maps help visualize ideas, while flowcharts allow for process and workflow visualization


Ayoa has three plans.

The Mind Map and Task plans cost $8-10 per user monthly, depending on your team’s size. Both plans are meant for teams with specific needs, meaning they don’t provide the full gamut of features you’d get with all-in-one productivity software.

Finally, the Ultimate plan costs between $10-13 (dependent on your team’s size). This is the plan we recommend for teams looking for an all-in-one solution.

Bottom line

As an online whiteboard, Ayoa is best for small to medium teams. Larger teams will need to choose the Ayoa Ultimate plan to collaborate well. It offers a free trial here.

15. Creatley


Creatley is a data-centric digital workspace with whiteboard collaboration functionality. This all-in-one solution has multiple use cases, including creating wireframes, journey maps, org charts, and more.

Some of Creatley’s key features include its freeform canvas, which you can use to plan products as part of a software development team, manage human resources, execute marketing campaigns, and numerous other applications. Your remote or hybrid team can use Creatley to stay in sync by working in real-time or asynchronously.

Thanks to its underlying database technology, Creatley is fantastic at storing information. You can keep all the information used to run your team or organization in one central hub and provide access to your teammates and members. This software does an amazing job of pulling in data from outside sources, and it integrates with data-rich programs like Github and Excel.


  • In-app video functionality facilitates quick virtual face-to-face meetings between teammates working remotely
  • Easily build workflows and assign responsibilities for efficient collaboration using Creatley’s task role feature
  • The wiki notes feature lets you create documentation and collaboration policies, ensuring all participants are on the same page
  • Powerful diagramming tools let teams strategize and plan using popular business diagrams and charts
  • Custom databases store information like tasks, documentation, personnel records, and so on


Creatley has four plans.

 The free plan provides three canvases, one folder, limited storage, and basic integrations.

The Personal plan costs $4 per month and provides unlimited canvases, 5 GB of storage, and additional features, like 30-day version history and email support.

The Team plan costs $4.80 per user monthly, has all the features of the Personal plan, and provides extra features, like project management tools.

Finally, the Enterprise plan has everything in the Team plan plus extra features, like Single Sign On. Contact sales for custom pricing.

Bottom line

Creatley is best for teams who need to work with a ton of data, like IT, software development, and marketing teams. Try the product here.

16. Fibery


Fibery aims to be the go-to collaboration tool for large teams in the product management, software development, marketing, HR, and user research fields. You can use it to monitor the product development cycle, manage client relationships, gather feedback, and more.

Additionally, this collaboration platform provides tools like whiteboards, charts, bi-directional links, version control, and more to help organize and inspire teams. And you can harness the power of automation to streamline repetitive workflows, establishing team-wide efficiency.

Thanks to Fibery’s full-text search feature, you won’t have to do a manual search when your board has plenty of content. Instead, you can quickly locate the file, task, resource, or text you’re looking for by typing its name into a search field.


  • Customizable views let you visualize your data as tables, lists, timelines, calendars, or interactive board
  • Functions like mentions and comments drive collaboration between teammates
  • Flexible whiteboards help with brainstorming and creating creativity enhancers, like mind maps, customer journey maps, etc.
  • Version history lets you track changes made to documents and roll back to older versions as needed
  • 20+ built-in templates (for processes like software development, marketing, and so on) to get your team up to speed as quickly as possible
  • Integrations with GitHub, Trello, Zapier and other apps allow for a streamlined workflow


Fibery has three plans.

The Solo plan is 100% free and provides 90 days of version history and access to five read-only users.

The Standard plan costs $10 per user monthly. It provides access to an unlimited number of read-only users.

Finally, the Pro plan costs $17 per user monthly and provides unlimited version history, group sessions, and support.

Bottom line

Large product, development, human resources, and marketing teams will benefit from using Fibery. It offers a free trial here.

17. DEON


DEON is a self-described “visual collaboration platform” that facilitates collaboration among remote teams. Its infinite canvas can accommodate all the tools and files your team needs, and it integrates particularly well with Microsoft’s software ecosystem. You can use it for design thinking, online workshops, presentations, and other collaborative activities.

Despite its feature-packed functionality, DEON doesn’t have a high learning curve. You can learn the software in under 30 minutes. And its TISAX certification means you can rest assured your data will remain safe.


  • Easy-to-use software that reduces learning time to 30 minutes
  • Collaborative tools mean multiple users can work on the same presentation from multiple locations
  • The infinite canvas supports all phases of the Design Thinking Methodology, including storyboarding and prototyping
  • A built-in streaming engine facilitates video transmission over all IP networks
  • Automatic file watching keeps you up to date on the latest version of documents you’re working with


DEON has three plans.

The Basic plan is free and provides two owned projects capable of holding up to 100 items worth up to 20 MB.

The Premium plan costs $11.89 per user monthly and provides unlimited projects and unlimited items per project worth up to 100 MB. Its total storage is limited to 10 GB.

Finally, the Corporate plan removes size limits for all items. Contact sales for the price.

Bottom line

DEON is an excellent choice for design teams, though teams in a host of industries will benefit from using this software. Try the product here.

18. Hoylu


Hoylu helps distributed teams visualize, brainstorm, and plan projects. This cloud-based whiteboarding and project management software drives collaboration through infinite workspaces and session templates that enable you and your team to collaborate within minutes.

You can collaborate with your team from anywhere using any device. Whether you’re working on a mind map or using it for backlog planning or brainstorming, Hoylu makes the process as seamless as possible. 


  • Adaptive workspaces let remote teams collaborate, plan, and build projects
  • A built-in timer keeps members up-to-date and on schedule
  • Kanban boards make it easier to create, capture, and manage tasks in the backlog
  • The drag-and-drop template tool lets you build workspaces quickly
  • Integrations with Jira, Microsoft Teams, and other software facilitate bulk imports of tasks, the embedding of video conferences, and more


Hoylu has four plans.

The Starter plan is free and provides three workspaces and a 30-day trial of the modules feature.

The Plus plan costs $8, has all the features of the Starter plan, and provides unlimited workspaces.

Finally, you’ll need to contact sales for pricing for the Project and Enterprise plans. The Enterprise plan provides unlimited workspaces, VIP support, active modules, and other key features not present on the other plans.

Bottom line

While construction companies and software development teams, in particular, will appreciate Hoylu, it’s also excellent for other types of businesses. Try the product here.

19. Limnu


Limnu is one of the easiest whiteboard software to use for collaborative sessions. Its sketching tools go back to the basics, bringing the experience of physical whiteboards to the computer screen. Also, this whiteboard has no boundaries, providing an expansive space you and your team can fill with as many ideas as you can come up with.

With Limnu’s save feature, you won’t have to worry about losing ideas forever the way you would with physical whiteboards. And its team admin controls who keep your team organized no matter its size.

Recently, Limnu implemented a new feature called Leading Mode that helps to align teams during presentations. This useful feature ensures all board participants are in the same location on the board as the presenter. With Leading Mode enabled, you can be sure you’ll have your viewer’s rapt attention during your presentation.


  • The intuitive interface seamlessly emulates the sensation of sketching on physical whiteboards
  • Expansive canvas provides an infinite workspace multiple users can populate with their ideas and creative props
  • Compatibility with all major browsers and iOS makes collaborating from anywhere possible
  • Board organization allows for painless sorting and bulk-editing of whiteboards
  • Team administrative controls manage access to whiteboards
  • Security controls limit how whiteboards are shared, restricting them to your team members or opening them to the public


Limnu has three plans.

The Free plan provides 14 days of access to the whiteboards, accommodates an unlimited number of collaborators, and provides 30 minutes of video conference call time.

The Pro plan costs $5 per month or $50 per year and provides access to unlimited boards, private boards, and unlimited video conference call time.

Finally, the Team plan costs $8 per user monthly and has team security controls and team or private boards (in addition to the Pro plan’s features).

Bottom line

Limnu’s team admin and security controls make it a great choice for large remote teams. Try the product here.

20. Explain Everything


Schools and educational institutions will love Explain Everything, as this whiteboard software does away with the need to attend classes physically. It integrates with video-conferencing software like Zoom and Google Meet, and you can use it to record video lessons and share study materials.

Also, this software has built-in voice chat, meaning you can hold live Q&A sessions with your students after lessons. And you can add images to the canvas for more engaging and interactive lessons.

Other integral features this collaboration software provides include the ability to share learning materials and create content repositories. The latter feature is impressive because you can digitize books and papers for storage in the repository.


  • Tools for voice and video recording let you present your ideas as you develop them on the whiteboard
  • Easily share your presentations by exporting them through a web video link you can post anywhere
  • Create shared workspaces for remote collaboration, brainstorming, diagramming, and more
  • Compatibility with all desktop and mobile devices facilitates collaboration from anywhere
  • Unleash boundless creativity in an infinite drawing board using drawing tools, shapes, and colors


Explain Everything has three plans for individual and commercial use plans.

The Free plan allows up to three projects, one slide per project, 500MB of cloud storage space, and collaboration with one person for 15 minutes.

The Pro plan costs $9.99 per month or $7.49 monthly when you pay for an entire year. You can create unlimited projects on this plan, collaborate with up to eight people without time limits, and get 20GB of cloud storage.

Finally, the Team plan costs $9.99 per user per month ($7.49 per user when you pay for an entire year). It has all the Pro plan’s features, plus team management tools and shared folders.

Bottom line

Explain Everything is the best digital whiteboard software for educational institutions. However, any team can brainstorm with its online whiteboards. Try the product here.

21. Bluescape


Even though Bluescape has many of the features you’d expect from an online whiteboard, its focus on visual collaboration is one of its key features. This tool integrates with Popsync, a tool that helps you search multiple photo-sharing platforms (Getty images, Unsplash, etc.) simultaneously.

Therefore, Bluescape shines when it’s used to curate images for mood boards. Meanwhile, shapes, lines, sticky notes, emojis, and other tools serve as the driving force behind most of the collaboration you’ll be doing with this tool. 

Also, when video meetings are involved, this software uses its whiteboard to clever effect. It fits meeting participants on the infinite canvas, ensuring everyone has space to interact.


  • Drawing and line tools help team members develop and emphasize their ideas during whiteboard sessions
  • Sticky notes provide a means of idea organization between team members
  • Persistent workspaces let team members access whiteboards from anywhere, at any time, from any device
  • Comments, emojis, and annotations let team members provide feedback for ideas placed on the board
  • Integrations with Google Drive, OneDrive, and other services let you easily pull files into the whiteboard


Bluescape has four price plans.

The Go plan is free and provides two workspaces, 600 MB of storage, 200+ templates, and unlimited video meetings (for 15 participants in total), among other key features.

The Team plan costs $10 per user monthly and provides 25 GB of storage, unlimited workspaces, and voice and video meetings (for a maximum of 100 participants). Also, it has all the Go plan’s features.

The Business plan costs $20 per user monthly and has all the features of the Team plan and extras, like 200 GB of storage and email and video support.

Finally, the Enterprise plan provides features like virtual private insurance, analytics, and 500 GB of storage. Contact sales for a custom quote.

Bottom line

Bluescape’s focus on image curation makes it the perfect collaboration whiteboard software for design teams. Try the product here.

22. CYBERoffice


As is indicative of its name, CYBERoffice is an all-in-one virtual office aimed at remote teams and businesses with global offices. This software has many tools that encourage collaboration between coworkers, like a virtual whiteboard, built-in messenger, and productivity dashboards.

Inviting clients or teammates into virtual meetings is as easy as sharing a link. And it has a suite of interactive tools for annotating images, highlighting text, and so on. Teams can stay connected and aligned thanks to a virtual announcement board and task management tools that let managers assign and monitor tasks. Best of all, you don’t need to download an app.

And CYBERoffice supports unlimited meetings (public and private). You can attend meetings concurrently, flipping between them at will while CYBERoffice’s encrypted SSL connection will ensure what’s discussed remains private.


  • Video and conferencing tools help remote teams meet, plan, and collaborate from anywhere on the globe
  • A virtual whiteboard allows members to collaborate with tools like shapes, pencils, pens, and highlighters
  • Built-in messenger lets team members collaborate without needing a third-party
  • Productivity dashboards and announcement boards keep remote teams on track
  • URL invites facilitate meetings and whiteboard invites


CYBERoffice has three plans.

The Basic plan is free and provides access to five users. This option is free for 90 days.

The Professional plan costs $9.99 per user for teams of between 11 and 50 members monthly ($12.99 per user for teams of 10 and below) and includes all the key features of the software and email and helpdesk support.

Finally, the Enterprize plan features 24-hour support and SSO integration in addition to the full features.

Bottom line

CYBERoffice is essential for large businesses with international offices and large distributed teams. It offers a one-month free trial here.

23. Moqups


Moqups makes collaboration across time zones easy, thanks to its feature-packed online whiteboard platform. Remote teams can use its interactive whiteboard for planning, brainstorming, ideation, and more. 

Freehand drawing tools, sticky notes, and shapes are some of the many creative tools at your disposal when collaborating with Moqups. And thanks to a drag-and-drop builder and hundreds of templates, you can quickly set up a whiteboard to kick off your collaborative sessions.

You can keep your board organized by using Moqup’s nesting and folder structure. And it supports PDF and PNG exports and the sharing of project links.


  • Whiteboard tools like sticky notes, annotations, freehand drawing, and more provide a collaborative experience
  • A drag-and-drop builder makes it easy and quick to set up a whiteboard for any kind of collaborative session
  • Hundreds of customizable templates help to kick-start projects, saving time
  • Nesting and folders help to keep related ideas organized on the infinite canvas
  • Multifunctional application means Moqups is excellent for building wireframes, diagramming, prototyping, and more


Moqups has three plans.

The Solo plan costs $17 per month and provides one seat, unlimited projects, PNG and PDF exports, and view-only guests.

The Team plan costs $32 per month. In addition to the Solo plan’s features, it provides three seats, real-time collaboration, integrations with Jira and Confluence, and roles and permissions.

Finally, the Unlimited plan costs $89. It has no seat limits, all the Team plan’s features, and extras, like Single Sign-on and enhanced access controls.

Bottom line

Moqups is a full-featured whiteboard app, so its numerous applications will make it a hit with almost any kind of remote team. It offers a free trial here.

24. Boardit


Boardit helps teams collaborate remotely using AI and digitalizing technology. The software lets you sync the content on your physical whiteboard to the physical whiteboards of multiple users around the world. Your teammates will be able to view your whiteboard as if they were in the same room.

You can save costs by streaming content directly from the Boardit browser app, which your participants will beam to their whiteboards through their projectors. Thus, your team can hold meetings, workshops, brainstorming sessions, and other collaborative get-togethers wherever they are on the globe. 


  • Capture and digitalize content on physical whiteboards for later reference
  • Syncing feature lets you sync content onto a physical board using projectors
  • Secure browser-based application means only authorized participants have access
  • PDF exports mean you can save content post-session, doing away with the need for note-taking during presentations
  • Boardit software saves you money by eliminating the need for expensive hardware


Boardit has two price plans.

The Individual plan is free forever and accommodates up to two participants on one board. Other key features include the ability to digitalize content on physical whiteboards, live-stream content on the board, and export session captures in a PDF.

The Business / Education plan has a custom price, all the features of the Individual plan, and extras, like accommodation of more than two participants on a board, access to the Boardit cloud, integrations with productivity apps, and more. Contact sales for a quote.

Bottom line

Boardit is excellent for international collaboration. Its use with physical whiteboards makes it great for international institutions and businesses with global offices. Try the product here.

25. HuddleIQ


Idea exchange and project management are two areas where HuddleIQ shines as a collaborative whiteboard. This software provides visual props to spark creativity, like concept maps and mood boards. If your team needs to ideate, HuddleIQ’s strategic planning and design thinking templates can help the process along.

In addition, HuddleIQ has a built-in task management system for tracking tasks from start to completion. And if you need a whiteboard for presentations or workshops, HuddleIQ has you covered. In particular, its on-demand presentation notes eliminate the need for note-taking during presentations.

HuddleIQ has other features that make collaborating easier, like its library, resources, and document support functions. In particular, its resource functionality conveniently lets you search for vector graphics, images, videos, and other media in-app. And its support for over 60 document types means a smooth workflow.


  • An infinity board provides a vast space for collaboration between multiple users
  • The Library tool lets you add elements to your canvas for more inspiring brainstorming sessions
  • Presentation mode lets you present your ideas to others
  • The Document Support tool provides support for over 60 document types, making your workflow more streamlined
  • Slides allow for easier navigation from one part of the board to another by organizing content into sections


HuddleIQ has three plans.

The free plan provides three boards that accommodate 200 objects and three members. You can create an unlimited number of private and shared projects with this subscription.

The Standard plan costs $7 per member per month and accommodates one or more members. It provides an unlimited number of boards, each of which accommodates an unlimited number of objects. Other key features include 25 GB of storage and ten guests.

Finally, the Premium plan costs $12 per member monthly and accommodates five or more members. In addition to more storage than the Standard plan (500 GB), you get priority support and integrations with Slack and Microsoft Teams.

Bottom line

Teachers, designers, project managers, and other professionals will benefit from using HuddleIQ. It’s a collaborative tool with numerous applications. Try the product here.

26. Ziteboard


Ziteboard is a whiteboard solution for online tutors. This software facilitates distance learning by providing an infinite workspace you can use for tutoring a single student or an entire class. It works on any device and is optimized for Safari and Google Chrome web browsers. 

Teams can also use Ziteboard to collaborate remotely. Some of its key features include tools for wireframing, brainstorming, chatting (including video), adding images, and exporting whiteboards as PDF or image files. And its shared canvas is zoomable, making it easier to navigate its infinite virtual space.

Meanwhile, Ziteboard’s anonymous whiteboards feature eliminates any friction involved with inviting participants to your board by letting them join without needing to sign in or register for the service. And the navigation box makes presentations feel smoother by switching between canvas chapters with a button press.


  • Anonymous whiteboards let participants join collaboration through a link click (no sign-in required)
  • PDF exports let you save content on whiteboards as a PDF for later reference
  • Smart shapes and lines let you create visual elements like customer journeys, flowcharts, mind maps, and more
  • SVG and PNG exports allow for the seamless use of web-ready whiteboards in vector and pixel graphics software like Adobe Illustrator and Photoshop
  • Infinite boards mean your team has unlimited space to bounce around ideas


Ziteboard has five plans.

The Starter plan is free forever and provides three boards an infinite number of participants can collaborate on.

The One Week Pro plan costs a one-time $5 payment and provides an infinite number of boards and other key features like text, audio, and video chat.

The Monthly Pro and Annual Pro plans cost $9 and $85, respectively. Finally, the Enterprise plan provides extra features like encryption and single sign-on. Contact sales for a quote.

Bottom line

Though Ziteboard specifically caters to educators, its built-in wireframing tool makes it an excellent choice for design teams, too. Try the product here.

27. NotebookCast


NotebookCast is a free-to-use whiteboard. It’s compatible with any device that has modern browsers like Google Chrome and Safari, and you can use it to collaborate, teach, study, sketch, and more. Anything done on the whiteboard is instantaneously synchronized, enhancing the sensation of real-time collaboration.

Additionally, NotebookCast has many built-in whiteboard tools like laser pointers, text embedding, and shapes. You can use sticky notes to share ideas or provide feedback. Also, you can communicate with teammates using unlimited audio calls embedded into the software. And you can create templates for reuse during future sessions.


  • Instantaneous synchronization of updates to the whiteboard enhances the sensation of real-time collaboration
  • NotebookCast’s compatibility with major browsers means whiteboard participants can join in from any device
  • Built-in whiteboard tools like laser pointers expand NotebookCast’s use cases beyond whiteboard collaboration and into teaching and presentations
  • Unlimited embedded audio lets you communicate freely with teammates
  • Reusable templates cut down preparation time, letting you set up collaboration sessions quicker


NotebookCast is free-to-use and doesn’t have any pricing tiers. All you need to do to create or join a whiteboard is sign up for a free account.

Bottom line

Use NotebookCast for casual collaboration sessions. This whiteboard software is great for small teams. Try the product here.

28. MakeStoryboard


MakeStoryboard is collaborative software for storytellers. This tool makes it straightforward to create a storyboard and collaborate with teammates remotely. It has functionality for sharing, notifications, and comments, letting members provide feedback. And its intuitive user interface features drag-and-drop functionality for easier storyboard arrangements.

Security is one of the main features MakeStoryboard provides. In addition to real-time backups, the software encrypts notes as they’re sent.


  • Frequent backups, encrypted notes, and other GDPR-compliant security measures make MakeStoryboard a secure collaboration platform
  • A version history feature lets you preserve snapshots of multiple versions of your storyboard
  • Leave comments and annotations directly on storyboard frames for quick and clear feedback
  • MakeStoryboard’s secret links let collaborators and team members honor invitations to boards without needing to sign up


MakeStoryboard has two plans.

The Starter plan is free. You get one storyboard and access to features like the Script Editor and Drawing Tool.

The Professional plan starts at $14 per month, with each new person paying $12. It provides unlimited storyboards and advanced features like versioning and storyboard duplication.

Bottom line

Creative professionals and animation teams can take advantage of the functionality MakeStoryboard has to offer.

29. Groupboard


Groupboard is a collaborative whiteboard tool with web conferencing capabilities. It’s mainly used for tutoring and works with any web browser. With a few lines of HTML code, you can embed a shared whiteboard with chat functionality into any web page that supports HTML5. And whatever you place on the whiteboards will persist after everyone logs off.

The Groupboard user interface has been translated into 11 languages, including Japanese, Finnish, and Dutch. And it has chat capabilities for communication between board participants.


  • Groupboard is compatible with all HTML5-compatible browsers, meaning anyone can log in for collaborative sessions from any device
  • The user interface translates into 11 languages, making Groupboard a multilingual whiteboard app
  • Groupboard’s persistent whiteboards keep data saved long after board participants have logged off
  • The resizable whiteboards provide all the flexibility needed for collaborative sessions
  • You can turn any webpage into a shared whiteboard with a couple of lines of HTML code


Groupboard has three plans.

The Groupboard plan is free and you can embed whiteboards into your website. Also, it comes with real-time chat and whiteboard collaboration.

The Groupboard Designer plan costs $19.99 per month. It has all the features of the Groupboard plan and extras like no adverts and advanced whiteboard-specific features (e.g., drag-and-drop and pan and zoom).

Finally, the Groupboard World plan costs $24.99 per month. It has all the Groupboard Designer features and extras like web conferencing and session recording.

Bottom line

Groupboard is ideal for small teams and casual whiteboard sessions. It offers a free trial here.

30. IdeaFlip


IdeaFlip focuses on whiteboard collaboration through sticky notes. Everything you do with this virtual whiteboard will involve sticking notes in some way, whether brainstorming, organizing, connecting, or voting on ideas.

You can invite participants to post sticky notes on your virtual whiteboard or collaborate with your team in workshops. And because of how versatile sticky notes are, you can use them to generate ideas regardless of your team’s brainstorming process.


  • Virtual sticky notes let team members organize, brainstorm, annotate, and vote on ideas
  • The dozens of templates make arranging meetings quick and painless no matter your team’s creative process
  • Line and drawing tools let you establish connections between ideas on the whiteboard
  • Guest invitations let you invite whiteboard participants from anywhere in the world


IdeaFlip has three plans.

The Personal plan is free and provides three boards and accommodates two guests maximum.

The Basic plan costs $6 per user monthly. Among its key features are unlimited boards, custom team templates, and facilitator tools.

Finally, the Professional plan costs $12 per user monthly. It accommodates unlimited guests.

Bottom line

Small-to-medium-sized teams appreciate how IdeaFlip uses sticky notes to emphasize the fun aspects of online whiteboard collaboration. Try the product here.

31. Milanote


Milanote is a collaborative tool for organizing ideas visually. It has a built-in text editor and task manager you can use to write notes and create to-do lists. And the software supports the most common file formats, letting you upload PDFs, JPEGs, PNGs, and other files to your boards.

Also, Milanote has a web clipper feature you can use to save inspirational images and text you find around the web. Meanwhile, you can use tools like lines and shapes to sketch out ideas on its online whiteboard during collaborative sessions.


  • Collaborate remotely using Milanote’s infinite whiteboard as a shared workspace
  • Milanote’s support for popular file formats lets you upload all the files you need to your boards
  • Save images from the web for use in your mood boards using Milanote’s web clipper feature
  • Take notes and make to-do lists using Milanote’s built-in text editor and task manager
  • Milanote’s flexible boards provide endless possibilities for use cases, including storyboarding, mind mapping, and project management


Milanote has three plans.

The free plan provides 100 notes. You get access to unlimited shared boards and can upload up to 10 files per board.

Alternatively, you can pay $9.99 monthly per person for Milanote’s individual plan and get unlimited notes and file uploads.

Finally, Milanote’s plan for teams costs $49 per month for up to 10 teammates and $99 per month for up to 50 teammates. This plan provides priority support in addition to the features in the individual plan.

Bottom line

Designers will appreciate Milanote’s design-centric features, like its web clipper and compatibility with different file formats. It offers a free trial here.

32. Draw Chat


Draw Chat is a minimalistic online whiteboard software with chat and video conferencing functionalities. Some of the key features include 10 MB of history per room and storage of 10 MB of cloud data for one month. And inviting people to collaborate is as straightforward as sending them an editable link.

Thanks to a built-in graphics editor, you can use Draw Chat to draw on pictures and maps and annotate PDFs. It supports communication via chat (complete with offline notifications) and has P2P to secure audio for private video conferences. And it supports real-time remote collaboration with others on an infinite whiteboard.


  • Easily invite guests to collaborate on an infinite whiteboard using shareable links
  • Stay connected with collaborators via text chat or secure video-conferencing
  • Tracing over pictures is possible thanks to Draw Chat’s built-in graphics editor
  • Collaborate remotely without downloading and installing software
  • Annotate PDFs during collaboration sessions to record your thoughts and ideas


Draw Chat is free to use. No signup or download is required.

Bottom line

Professional artists and drawing hobbyists will appreciate Draw Chat’s no-frills whiteboard app.

33. Whiteboard Fox


Unlike most collaborative whiteboard software, Whiteboard Fox isn’t feature-packed. It does one thing and does it well, i.e., it provides a virtual whiteboard you can share through a modern browser with one or more people. 

This bloat-free approach to collaboration means you can focus on discussing and idea-sharing without worrying about thinking methodology or template libraries. Remote collaboration with Whiteboard Fox is as straightforward as starting a session and emailing your desired participants a link to the whiteboard.


  • Ultra-fast syncing relays all changes made to the whiteboard to other participants within seconds
  • Easily shareable links let invited participants view and edit the whiteboard without having to log in
  • Whiteboard Fox’s tablet-friendly design means whiteboard participants can use pinch-to-zoom gestures and tablet styluses
  • A virtual whiteboard makes remote and asynchronous collaboration possible
  • A collection of 67 color drawing tools let team members highlight and connect related ideas on the whiteboard


Whiteboard Fox has three plans.

The Personal plan is free. However, your whiteboards only last for 14 days.

The Pro plan costs $7 per month. You decide when your whiteboards expire and you can draw using 67 colors.

Finally, the Enterprise plan costs $15 per user monthly. It has all the Pro plan’s features plus an optional self-hosted whiteboard database and flexible billing options.

Bottom line

Whiteboard Fox is ideal for individuals or small teams who want whiteboard software that facilitates instant collaboration. Try the product here.

34. Sketchboard


Sketchboard lets you sketch ideas on a digital whiteboard in an intuitive and organic way. It provides over 400 sketch shapes, letting you note down your thoughts on your own or in a collaborative setting. You can use this tool for brainstorming, mind mapping, creating UX flows, sketching road maps, and multiple other use cases.

This whiteboard app integrates with productivity and communication tools like Microsoft Teams, Slack, Github, and Google Drive. Its expansive whiteboard has an array of tools you can use to give and collect feedback, highlight inspirational ideas, and so on.


  • 400+ sketch shapes make it easy to note ideas in an engaging way
  • Integrations with third-party software like Google Drive speed up your workflow by removing friction caused by flipping between browser windows
  • Sketchboard lets you collaborate remotely, eliminating the need for back-and-forth communication via email
  • The expansive whiteboard provides the perfect testing ground to boundlessly share ideas with others and give feedback on their own
  • Reusable diagrams and sketches save you the time you’d spend creating presentation slides from scratch


Sketchboard has four plans.

The Solo plan costs $9 per month and provides access to unlimited boards and 1 GB of storage for uploaded pictures. 

The Team plan costs $8 per user monthly (2+ users). It has all the features of the Solo plan and extras, like team comments and integration with Slack.

The Business plan costs $10 per user monthly (5+ users). It has all the features of the Team plan and extras, like single sign-on.

Finally, the Enterprise plan has a custom price. Contact the Sketchboard team for its price.

Bottom line

Product teams, consulting agencies, and large organizations will benefit from using Sketchboard for remote collaboration. Try the product here.

35. Batterii


Batterii is best for agencies in the creative space, like graphic design and advertising agencies. This software is more than a whiteboard platform; it’s a space where creators can gather assets together to fuel their ideas and creativity. 

You can use Batterii for design sprints, to create mood boards and compositions for product line planning, design research, and many other design-centric tasks and workflows. And thanks to its unlimited boards and ample storage, remote teams will have all the space they need to get the creative juices flowing.


  • Tools for asynchronous teamwork facilitate collaboration and brainstorming sessions no matter where your team members are based
  • Unlimited boards and storage provide ample space to hash out and save ideas
  • AI-powered file and document organization keeps whiteboard contributions tidy and searchable
  • Mood board and modeling technology let you create immersive and inspiring compositions for future product concepts
  • Live cursors provide a sense of camaraderie and let board participants know who they’re working with


Batterii is currently free to use. Get a 20-minute discovery and demo here.

Bottom line

If you need to manage a distributed team of product designers, Batterii is the perfect whiteboard software. Try the product here.

36. JIBB.ai


With JIBB, a webcam is all you need to transform a physical whiteboard or dry-erase board into an online whiteboard with collaborative functionality. This software digitizes handwritten content on surfaces like physical whiteboards, pieces of paper, and so on, beaming the content to your screen.

You can create a workspace on JIBB’s online whiteboard platform and invite one or multiple users to join by sharing a URL. All session participants can then bounce ideas off one another as though physically present in the same room. 


  • AI-powered software with auto-capture capabilities means you never forget anything important during a workshop or meeting
  • Surface detection technology makes digitalizing handwritten whiteboard content in real-time possible
  • Compatibility with all web browsers makes remote workshops and collaborations possible
  • JIBB’s intelligent AI adjusts whiteboard content, preventing skewing so it looks good from any viewing angle
  • An intelligent AI detects and removes objects not meant to be on the screen (e.g., people), eliminating distractions


JIBB has four plans.

The free plan limits whiteboard sessions to 30 minutes, lets you export content as images, and provides email and live chat support.

The Pro plan costs $5.99 per user monthly. It has all the features of the free plan and extras, like auto-save mode, PDF exports, 1 GB cloud storage, multiple collaborators, and a 10-hour session time limit.

Finally, you’ll need to contact sales for the Enterprise and Education plans’ pricing. Both plans have all the features of the Pro plan plus extras, like advanced security, unlimited cloud storage, and single sign-on. The Education plan is free for students.

Bottom line

If you work in an industry where presentations are frequent, JIBB might be worth considering. Try the product here.

37. Monday.com


Monday is a collaborative platform for managing distributed teams. You can use it to connect teammates and different departments by centralizing all processes, files, assets, etc., to create one source of truth.

Automation and notifications keep teammates up-to-date on company-wide goings-on and project-specific progress. Meanwhile, the app’s customizable boards give managers a visual way to manage their teams.


  • Customizable workflows let you boost your team’s productivity and efficiency while keeping everyone in the loop
  • The Monday work docs feature makes collaboration and exchange of ideas between remote team members possible
  • Multiple views (Kanban board, Gantt chart, calendar, etc.) help team members to visualize and plan their work
  • Customizable dashboards provide a high-level overview of the organization, letting you make informed decisions and scale workflows as needed
  • Integrations with third-party productivity tools like Dropbox, Adobe Creative Cloud, and Slack help team members get more work done


Monday has five price tiers.

The Individual plan is free. It provides three boards and accommodates up to two team members.

The Basic plan costs $8 per seat monthly and has all the features of the Individual plan plus extras, like 5 GB of storage, prioritized customer support, and unlimited reviewers and items.

The Standard plan costs $10 per seat monthly and has all the features of the Basic plan plus extras, like guest access and timeline, and Gantt views.

The Pro plan costs $16 per seat monthly and has all the features of the Standard plan plus extras, like time tracking.

Finally, the Enterprise plan provides the full gamut of features. Contact sales for a quote.

Bottom line

Monday is excellent for medium and large companies with huge teams. It makes connecting and managing teams incredibly straightforward. It offers a free trial here.

38. Marimba


Given its playful name, you’d be right to think of Marimba as a fun, collaborative whiteboard software tool. From freehand drawing tools to sticky notes and shapes, Marimba provides teams with all features needed to share ideas, visualize process flows, and unleash creativity.

In addition, Marimba has built-in video conferencing technology, making hopping on a video call with a colleague as straightforward as a button click. And because everyone shares the same board, you see exactly what your teammates see.


  • Marimba’s vast whiteboard eliminates the need for screen sharing by letting team members collaborate on a single board
  • Sticky notes, freehand drawing tools, and shapes facilitate collaboration between team members on an infinite whiteboard
  • One-click video calls let board participants jump into quick meetings with their team members
  • Observing mode lets you see what your teammates see, while courses tell you where they are on the board
  • An embedded timer keeps team members on track, providing time management functionality


Marimba has two plans.

The Starter plan is free and provides ten boards, unlimited video calls and board sharing, and interactive communication.

The Team plan provides unlimited boards and guest permissions, customized templates, screen sharing, and priority support. Contact the Marimba team for its price.

Bottom line

Teams of all sizes will enjoy using Marimba during their brainstorming and planning sessions. Try the product here.

39. Whiteboard.fi


Whiteboard.fi is an online whiteboard for teachers and students. You can use it to set up a virtual classroom, which your students can join via a link, QR code, or room code. It provides participants with a personal digital whiteboard they can write and draw on and use to annotate images. 

As a collaborative tool, Whiteboard.fi supports inviting co-teachers for joint teaching sessions, emojis for giving feedback, and the ability to join your students on the same whiteboard. Also, its library feature lets you reuse whiteboards, reducing the time it takes to set up virtual rooms.


  • Fill the seats in your virtual classroom with a shareable link, room code, or QR code that encourages students to attend
  • Collaborate with teachers by inviting them to remote co-teaching sessions
  • Whiteboard.fi’s functionality for joining students on their whiteboards lets you give one-on-one training when necessary
  • Access controls let you regulate who can enter the virtual classroom and when
  • You can push previous whiteboard sessions to your students to help them revise and retain already-covered topics


Whiteboard.fi has three plans.

The free plan provides temporary rooms.

The Basic plan costs $6.99 per month. You get a teacher account with this plan and the ability to upload PDFs, set assignments, and invite other teachers for collaborative sessions.

Finally, the Premium plan costs $17.99 per month. It has all the Basic plan’s features and extras, like the ability to reuse whiteboards and join students’ whiteboard sessions.

Bottom line

Schools and teachers are in the best position to benefit from the features this whiteboard software offers. It offers a free trial here.

40. Scrintal


Scrintal is a whiteboard web application currently in development. This software is marketed to visual thinkers and aims to help them organize their thoughts. When it’s released, you’ll be able to use Scrintal for brainstorming, research design, outlining thoughts, presenting research findings, and so on.

Some of the features that make Scrintal worth a look are its options for grouping notes using tags and the ability to create connections between your thoughts. You’ll be able to spread your notes on an infinite canvas and let your imagination run wild. And once you’re done, you can export and share your findings.


  • Organize your thoughts with cards in the vein of the Zettelkasten method.
  • Bi-directional connectors link thoughts and ideas to create a network of outlines
  • Zoom controls give team members a bird’s eye view of the board, so they can easily locate content on the internet board
  • Scrintal exports content on the whiteboard into popular file formats, letting you share your thoughts with others


Scrintal currently has three plans.

At the time of writing, the Personal plan is free but has a waitlist for 2023.

The Personal Pro plan (a.k.a, the Early Access plan) costs $5 per month. It provides unlimited boards, cards, and file uploads, priority support, and real-time collaboration.

Finally, the Team plan is currently in the beta testing phase. It has all the Personal Pro plan’s features plus additional team features.

Bottom line

Research teams will appreciate Scrintal for its visual approach to ideation and thinking. 

41. Twiddla


Twiddla is an uncomplicated collaboration tool for collectively examining and marking up websites, images, and text. According to the software’s developers, anyone with a web browser and Internet connection can use Twiddla with their teammates in real-time, and it’s “as close as you can get to being in the same room and looking at a webpage together.”

Collaboration with Twiddla is as straightforward as starting a session and sending your teammates the Twiddla link. Also, multiple users can join the same session, as Twiddla doesn’t restrict the number of participants per session.


  • Shareable Twiddla links drive collaboration by giving meeting participants a hassle-free way to join Twiddla sessions
  • Drawing and highlighting tools let you emphasize content on a shared screen so all meeting participants are on the same page
  • The integrated voice feature lets participants communicate freely as though in the same room
  • Twiddla’s browser-agnostic technology means anyone with a computer and internet connection can use it
  • The snapshot feature lets session participants capture exportable snapshots of a Twiddla session


Twiddla has five plans.

The Guest plan is free. It accommodates up to 10 participants and limits the meeting time to 20 minutes.

The Pro plan costs $14 per month and accommodates unlimited participants. Also, it doesn’t impose any limits on meeting time, has video conferencing, unlimited storage, password-protected private meetings, and more.

The Team plan costs $99 per month. It has all the Pro plan’s features and accommodates ten simultaneous meetings and named user accounts.

The Business plan costs $349 per month. It has all the Team plan’s features and accommodates 50 simultaneous meetings and named user accounts.

The Enterprise plan removes all limits and provides email and phone support. Contact sales for the price.

Bottom line

Twiddla is a fun tool for anyone trying collaborative tools for the first time. Its no-frills approach to collaboration makes it a user-friendly option. It offers a free trial here.

42. Jile


Jile is aimed at planners in agile teams. This project management and collaboration whiteboard tool effortlessly create roadmaps and can be used for budget planning. It has many applications that help to manage different aspects of a product life cycle, including a release dashboard app for visualizing progress.

You can set up discussion boards to keep your team connected and align their tasks to the company’s goals. Also, Jile lets you stay organized through folder creation functionality and email notification setup.


  • Project management tools let you create strategic initiatives and set up OKRs
  • Customizable dashboards provide a holistic view of tasks that span different levels and departments
  • Jile’s release dashboard application presents team members’ progress
  • The functionality for creating folders promotes organization within the team


Jile has two plans.

The Standard Edition plan costs $12 per month and accommodates up to 20 users. It integrates with third-party tools and includes 24-hour email and phone support.

The Enterprise Edition plan costs $20 per month. It has all the features of the Standard Edition plan and extras, like lean budgeting and customizable portfolio dashboards.

Bottom line

Project managers stand to benefit from the many project management features Jile provides. It offers a free trial here.

43. Bentimento


As a self-described “collaborative visual whiteboard,” Bentimento aims to save you the time you’d spend preparing for online workshops. The software attempts to achieve that feat with its methodology library, which is a collection of pre-built templates of common workshop topics.

The result of Bentimento’s approach to whiteboard software is a collection of interactive workspaces where teams can bounce around their ideas and use them to visualize tasks, processes, customer journeys, and the like. And thanks to how well-organized and structured these whiteboard templates are, participants can easily categorize and evaluate ideas.


  • Web-based boards let distributed teams brainstorm and collaborate
  • Collaborative tools like rows, columns, and stars let you and your teammates create, categorize, and evaluate ideas
  • A huge collection of templates shorten the time needed to kick-start online workshops
  • Bentimento’s one-click MS Office export feature lets you export content from whiteboard sessions 


Bentimento has three plans.

The Basic plan costs $3.99 monthly and accommodates ten participants and two simultaneously active workshops.

The Professional plan costs $15.97 per month and accommodates 15 participants and five simultaneously active workshops.

Finally, the Premium plan costs $35.94 per month and accommodates 20 participants and 100 simultaneously active workshops.

Bottom line

Bentimento’s template library makes it an appealing choice for teams that want to set up virtual workshops as quickly as possible. It offers a free trial here.

44. Confluence


As is indicative of its name, Confluence is a collaborative whiteboard software that facilitates the meeting of many minds. You can use its remote-friendly workspace for project planning, brainstorming, information dissemination, and more.

The software’s social features give everyone on the team a say, facilitating the sharing of ideas and feedback. And its connected structure prevents team silos from taking root, allowing ideas to flow freely between departments and teams.


  • Organize teams and tasks into pages and spaces for an intuitive and navigable remote collaboration environment
  • Page comments, likes, and emojis let participants give or receive feedback for their ideas
  • Notifications keep teammates in the loop, alerting them when tasks are assigned or completed
  • Confluence co-editing and version history tracking let teammates collaborate
  • Permission settings let administrators control access to sensitive information


Confluence has four plans.

The free plan accommodates ten users and has features like page versioning and unlimited spaces and pages.

The Standard plan costs $5.75 per user. It accommodates up to 35,000 users and has features like page archiving and insights.

The Premium plan costs $11 per user and has features like bulk page archiving, team calendars, and analytics.

Finally, the Enterprise plan provides the full gamut of Confluence’s features. Contact sales for a quote.

Bottom line

Medium and large remote teams will benefit from using Confluence. It excels at keeping teams connected even when they’re oceans apart. Try the product here.

45. PlugNMeet


Open-source whiteboard software isn’t very common, and this characteristic is what makes PlugNMeet stand out. Thanks to its webRTC and RTMP-based technologies, this online collaboration tool facilitates shareable meetings and conferences.

In addition, your team can collaborate on PlugNMeet’s shared notepad and whiteboard and communicate via audio and video on a secure and encrypted connection. And features like polls and voting let meeting participants give and receive feedback.


  • A shared notepad and whiteboard enable remote collaboration
  • PlugnMeet installs quickly and integrates with any website, providing conferencing capabilities in the browser
  • RTMP broadcasting functionality means you can broadcast meetings to popular sites and streaming platforms like Facebook and YouTube
  • PlugNMeet’s WebRTC-based technology makes online meetings and sessions private and secure
  • Simulcast and Dynacast features keep online collaboration sessions going even when participants have a slow internet connection


PlugNMeet is free to use. You can install it by following the installation instructions on the PlugNMeet website.

Bottom line

Tech-savvy teams will find it easy to harness the functionality PlugnMeet provides.

46. Excelway


Workshop attendees become active participants when involved in an Excelway brainstorming session. This collaborative whiteboard software provides all the tools needed to share ideas, stay organized, and offer feedback. For example, voting and consensus measuring tools let teammates gauge how well-received their contributions are among their colleagues.

Meanwhile, communication functions like mentions and identification labels like “owner” and due date keep everyone in the same place and on the same page and tasks organized. And if you occupy a managerial role, you can use Excelway’s dashboards to monitor a project’s progress from inception to completion.


  • Sticky notes let your teammates share their ideas and build off of their colleagues’ ideas
  • Ready-to-use templates provide a quick way to begin brainstorming and problem-solving sessions
  • Advanced controls let admins organize meetings
  • Automatically-generated ready-to-share reports put teammates on the same page regarding shared tasks and action steps
  • Project management dashboards provide an overview of a project’s progress, eliminating the need to chase down team members


Excelway has three plans.

The Team plan costs $7.99 per member monthly. It accommodates up to ten members and free participants and provides unlimited workshops and boards.

The Business plan costs $11.98 and accommodates unlimited members. Also, you get priority support.

Finally, the Enterprise plan provides advanced security and a dedicated customer success manager, among other key features. Contact sales for the price.

Bottom line

Excelway excels at facilitating workshops, so teams responsible for project planning (e.g., marketing) will benefit from using this whiteboard app. It offers a free trial here.

47. Miro


Just about any team can use Miro to collaborate remotely. From marketing to UX design to product management—this whiteboard app has something for everyone.

Your team can use Miro to build low-fidelity wireframes, brainstorm marketing strategies, diagram architecture, meet with clients, and more. The software integrates with over 100 third-party applications, meaning collaboration sessions can be more technologically cohesive.


  • Miro’s infinite canvases act as a hub for project-related elements, promoting team-wide alignment
  • Over 1,300 pre-made templates get teams collaborating as quickly as possible
  • Images, sticky notes, and other visual elements let teammates share their ideas in a fun and interactive way
  • Miro’s compatibility with all devices means remote collaboration isn’t restricted to laptops and desktop computers
  • Enterprise-level security (ISO-27001 compliance) keeps collaboration sessions private and secure


Miro has four plans.

The free plan provides three editable boards, pre-made templates, and core integrations.

The Starter plan costs $10 per member monthly and provides unlimited editable boards, private boards, board version history, project folders, and more.

The Business plan costs $20 per member monthly and has all the Starter plan’s features plus extras, like unlimited guests and single sign-on.

Finally, the Enterprise plan provides enterprise-grade security and other advanced features, like premium support. Contact the Miro team for pricing.

Bottom line

Hybrid teams will appreciate the collection of features Miro provides. This whiteboard app has multiple use cases, making it essential for large distributed teams. Try the product here.

48. Fresco


Fresco facilitates brainstorming sessions and virtual workshops through shared digital workspaces. You can start with a blank canvas or choose one of its pre-made templates to get the ball rolling, and teammates can collaborate using notes and other tools.

Also, this digital whiteboard software has a built-in task manager that helps keep teams organized and motivated. And you can create resources (images, PDFs, etc.) your teammates can reference to stay aligned with the team’s policies and goals.


  • Fresco’s shared digital workspace lets teammates collaborate from anywhere
  • The fully customizable pre-made templates provide tons of inspiration for brainstorming sessions, virtual workshops, and other collaborative online meetings
  • A built-in task manager ensures team members move forward in the same direction and produce results
  • Fresco lets you create resources for your team, ensuring alignment between teammates
  • Sticky notes provide a medium for sharing ideas and receiving feedback on them


Fresco has three price tiers.

The free tier provides ten public-only editable boards, access to Fresco’s internal task manager, and integration with Trello, Asana, and Jira.

The Premium tier costs $15 per month and has all the features of the free tier. However, it doesn’t limit the boards.

Finally, you’ll need to talk to the Fresco team about the Enterprise tier’s price and features.

Bottom line

Fresco is excellent for agile teams that plan extensively before executing ideas. Project managers will also appreciate Fresco’s task manager. Try the product here.

49. Switchboard


Switchboard is an online platform that allows teams to collaborate remotely. One of the key features that make this whiteboard app essential for remote work is the concept of rooms. You can create dedicated rooms for specific tasks (e.g., brainstorming), add multiple users to them, and let the collaboration across different time zones begin. 

Rooms let remote teammates work in a shared workspace. You share everything in Switchboard: the same apps, files, and screens. As such, there’s no need to flip between browser windows. Also, Switchboard integrates with a long list of well-known third-party apps.


  • Switchboard rooms keep teams organized by providing shared workspaces teammates can return to
  • Interactive shared browsers eliminate the need for screen-sharing, keeping teammates in the same virtual space
  • Items added to the switchboard canvas remain there, meaning teammates won’t have to ask their colleagues to share a link to a resource
  • Audio, video and chat tools keep the team connected, allowing for the free flow of discussion and ideas
  • Switchboard integrates with well-known productivity tools and software like Notion and Figma, enhancing your workflow


Switchboard is currently free. You can open rooms when you sign up for an account.

Bottom line

Remote teams who need a shared virtual space to discuss ideas will appreciate Switchboard. It’s one of the best tools for teams whose workflows involve many apps. Try the product here.

50. LiveBoard


LiveBoard is a whiteboard software marketed toward online tutors with students across the globe. It has functionality for recording and sharing lessons. Additionally, your students can participate in the lessons using interactive tools like live audio and chat.

You can organize your students into groups based on subjects and reuse lessons, thanks to your content persisting in the said groups. And because of this whiteboard app’s compatibility with different devices, you can record your lessons whenever and wherever you are.


  • LiveBoard lets you record and share lessons by exporting them in a PDF format or posting them to Facebook and YouTube
  • Infinite boards mean you don’t have to worry about space
  • A mobile-first design means LiveBoard is compatible with all major platforms (Android, iOS, and all major web browsers) 
  • A user-friendly drawing toolset lets you highlight elements on the whiteboard, ensuring you retain your viewer’s attention
  • LiveBoard’s compatibility with common file formats means you can liven up your presentations with JPEGs, PNGs, and PDF files


LiveBoard has four plans.

The Limited plan is free and accommodates one student per board. You get five boards, five recordings, and the ability to import content.

The Standard plan costs $7.49 per month. It provides unlimited boards and recordings, group and folder management functionality, PDF exports, and video conferencing.

The Pro plan costs $14.99 per month. In addition to the standard plan’s features, this plan accommodates unlimited students per board and provides advanced features like an attention tracker and live quizzes.

Finally, the Organization plan gives you access to a dedicated account manager and accommodates multiple teacher accounts. Contact the Liveboard team for a quote.

Bottom line

LiveBoard is perfect for remote tutors who want to make interactive and shareable lessons. Use it to grow a YouTube following. You can try the product here.

What Is Collaborative Whiteboard Software?

Collaborative whiteboard software is any program that gives multiple users access to a digital whiteboard they can edit in real-time. These feature-packed digital whiteboards let users brainstorm ideas using visual cues that include images, lines, shapes, and colors.

Digital whiteboards have myriad use cases and the possibilities they provide for ideation are near limitless. Some of the most common applications they’re used for include brainstorming, project and task management, and workflow planning and design.

Common Features of Online Whiteboards

Most collaborative whiteboard software programs share the following features:

Infinite Canvas

Whether physical or digital, you can use whiteboards for an infinite number of tasks. The key advantage digital whiteboards provide over their physical counterparts is space. These digital workspaces don’t have boundary edges, meaning you’ll never run out of space for your scribbles, notes, images, or other ideation elements.

Also, since digital whiteboard software facilitates remote collaboration between multiple users simultaneously, it makes sense to provide all participants with ample space by doing away with boundary limits.

Freehand Drawing Tools

After boundless canvasses, freehand drawing tools are the most common feature you’ll find included with online whiteboard software. These tools are essential because they let users express and highlight ideas, connect related elements on the board, and sketch workflows.

Commonly, these software programs give users control over their drawing tools. In particular, you can adjust characteristics like the tool’s texture, width, color, and so on. This flexibility allows you to communicate visually with your collaborators without resorting to chat and voice functionality.

In-app Chat

During the collaboration phase, people working on a whiteboard simultaneously may need to discuss ideas with their teammates. Receiving messages outside of a collaboration platform (e.g., via email) risks breaking a collaborator’s flow. Therefore, most collaborative whiteboard software programs include in-app chat functionality.

Comments and Emojis

The end goal of most collaborative activities is to hit on actionable ideas that align with an organization’s goals. When a teammate has a eureka moment during a collaborative session or proffers an idea that requires further clarification, comments, and emojis provide a quick way to give and receive feedback.

Why Whiteboard Software is Useful

Digital whiteboards offer many benefits.

The strongest case that can be made for their adoption is that organizations that use them show the highest level of adaptability to a changing business environment.

These days, many job roles, like graphic design, software development, and writing, can be done remotely, eliminating the need for being physically present in an office. Whiteboard software helps employees in these roles stay connected with their peers.

Also, collaborative whiteboard software is more cost-effective. While brainstorming with a physical whiteboard requires expensive equipment prone to wear and tear, whiteboard software doesn’t provide these issues.

Finally, digital collaborative whiteboard software programs are essential because they fuel creativity and ideation in a way physical whiteboards can’t match. For example, users don’t have to worry about running out of space on a digital board and can brainstorm ideas to their heart’s content, whereas space is always a problem with physical boards.

Wrap Up

With one of the above-listed collaborative whiteboard software programs, members of your team can stay connected through a shared digital canvas. Some of the options covered provide project management tools that can help keep everyone stay on task. However, all provide collaboration tools, encouraging the free flow of ideas.

Gregory S. McNeal

Along with being a successful entrepreneur, I am a tenured Professor of Law and Public Policy at Pepperdine University. I teach courses related to technology, law, and policy, and serve as a faculty member with the Palmer Center for Entrepreneurship.


Material Connection: Some of the links in posts on this site are “affiliate links.” This means if you click on the link and purchase the item, my company will receive an affiliate commission. This disclosure is required by the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”

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