15 Best Transcription Software Programs
Audio transcription can be a tedious, time-consuming task, it’s the type of thing that should be outsourced and can be thanks to the advances in AI-based transcription software that converts your audio and video files into text.
Speech-to-text software can come in handy in making content accessible to more people. Whether you’re working in education, a start-up, journalism, or content creation, transcription tools give your audience more ways to experience your work.
Choosing transcription software that better fits your area of specialty can be a bit tricky. But fear not, as my team reviewed 15 of the best transcription software applications to help you work more efficiently.
What Are the Top Transcription Software Tools?
My team has selected the top three transcription services and has provided an overview of some other great selections below. The three automated transcription tools highlighted at the top of our list combine some of the best all-around qualities ranging from supporting multiple languages to affordability and accuracy.
Some aren’t ready to hop on the automatic transcription software train and are more comfortable with a human element being in the mix. For such services, GoTranscript is the way to go, as it offers human transcription services by market-leader professional transcriptionists.
This way, you always know you’re getting accurate transcription no matter how thick the accents might be or how much use of technical terms and jargon. With 99% accuracy, GoTranscript cements its status higher up among the best transcription software tools in the market.
- The transcription software supports multiple languages. We’re talking over 60 different languages here, so your content can reach a wider audience.
- You can get translation, captions, or subtitles retrofitted onto your video file.
- Exceptional accuracy is guaranteed, as your content goes through four steps before being sent your way. Transcription is followed by human review, proofreading, and a final check to seal the deal.
- GoTranscript supports different video file formats. It also plays nicely with links from Google Docs, Dropbox, YouTube, and Venmo.
- Supports enterprise-level workloads, making it a reliable tool for growing businesses.
GoTranscript offers a level of flexibility when it comes to pricing strategy. You’re only paying for what you get. No need to commit to pricy subscriptions when you’re charged based on the length of your audio and video files.
You’ll need to upload your audio or video file onto GoTranscript’s website, and then an accurate transcript will be sent to your provided email. The transcription service costs as low as $0.77/minute, ensuring you’re getting the most bang for your buck.
Old-school human transcription is here to stay. Even with the advances of AI, some people still prefer the human touch. If you’re among this crowd, GoTranscript is a no-brainer. Click here to upload your audio and video files.
Loved by enterprises and individuals alike, Amberscript offers a well-rounded package that’s hard to ignore. The AI-powered tool makes use of automatic speech recognition to transcribe audio and video files into text or subtitles, respectively.
Amberscript also offers an online text editor feature, allowing you to effortlessly apply meaningful fixes to issues that slipped past the AI tool. You’d also be pleased to know that the option for a human transcriber is on the table for those who don’t have the time to proofread the text themselves.
- Offers an online text editor tool with an option to let the review process be handled by a human transcriber.
- Supports multiple languages, giving you a total of 39 languages available for automatic transcription. That’s not all. You’ll also get 11 languages supported by manual transcription.
- Amberscript iOS and Android mobile apps work hand in hand with its desktop’s big brother. This allows you to pick up from where you left off while on the go.
- Disney, Netflix, and Microsoft are among the clients relying on Amberscript.
- The transcription software is GDPR-compliant, giving you peace of mind as all your personal data is handled privately.
Amberscript honors both the pre-paid and subscription advocates. You can drop $8 and get an hour of audio and video files converted into text, or you can go the transcription route and pay $25 per month. It’s worth noting that the latter option puts a cap of 5 hours on audio recordings and video files. Manual transcription is also available at a rate of $1 per minute.
Amberscript finds the right balance between automatic and manual transcription. You’d be pleased to know that the transcription software offers a free trial for 10 minutes worth of automated transcription services to try the software firsthand and put all your doubts to rest.
With an emphasis on creators, Descript adopts a familiar user interface that fosters efficiency, reliability, and ease of use. The transcription software also shines in team settings. Being a cloud-based tool allows projects to seamlessly sync among different editors, ensuring that you’re all working on the same page.
Making creators’ needs the center of the experience has led to the addition of more niche features. Breaking your video down into timestamps and adding relevant speaker labels are just the tip of the iceberg when it comes to the creative features Descript offers at your disposal.
- The results of converting video and audio files into text can be delivered to your email in under 24 hours.
- Offers a transcription accuracy of around 95%, made possible by relying on both automatic and manual transcription.
- Your old transcripts can be imported right into Descript for free. Then, you’ll have a chance to integrate such work into your video files.
- You get extra functionality out of Descript in the form of digital voice recorders, mixers, and audio editing tools.
- Supports 22 different languages, including French, Spanish, and German.
Descript offers a free version that lets you experiment with the tool’s different sets of features. This way, you’re taking your time to absorb the user experience and see whether it works for your transcription needs.
The free transcription software model lives side by side with two premium plans that give paid users the full range of tools. The Creator plan goes for $12 per month, while the Pro subscription costs you twice as much.
All you need to start converting audio or video into text is a stable internet. Descript does all the heavy lifting through the cloud, allowing multiple editors to work in sync on the same project. Click here to try out their free plan.
Next up is a full-featured transcription software that offers compelling discounts for students, faculty staff, nonprofit educational institutions, and more.
Otter is an empowering tool that lets you start transcribing audio right from your mobile device without the need to download additional apps. Your audio recordings can be uploaded to Otter’s servers right from your mobile browser, and the speech recognition software will take care of everything on the cloud.
It’s also worth noting that you won’t need additional video transcription programs to enhance your work. You can add speaker identification, highlight key phrases, and add photos right from within Otter.
- You can adjust playback speed and skip long pauses to speed up the manual transcription process.
- The automated transcription services get better at recognizing a specific voice with each audio file fed into the algorithm to make future transcriptions more timely.
- Offers tight integration with Google Drive, Dropbox, Zoom, and more.
- Security is top-notch, as all your data is TLS encrypted and you can throw in two-factor authentication to the mix to ensure no prying eyes can reach your work.
- Supports a variety of file formats and allows for bulk exports.
Otter offers a free version with a whopping 600 minutes worth of free transcripts. After the free trial expires, you can get one of Otter’s subscriptions. The Pro version comes at $12.99, while the business bundle costs $30 per month. Your monthly workload is the decisive factor in choosing one version over another.
Otter’s AI transcription software lets you convert audio to text right from within your phone’s browser. With lucrative discounts for students, teachers, and professors, Otter cements itself among the best transcription programs in the education space.
Just like GoTranscript, Rev brings the human factor front and center. You get professional transcribers working on converting audio files into text with an accuracy rate of 99%. You’d know we’re talking good business here when big guns like Stanford University, Forbes, and Spotify are among Rev’s ongoing client list.
That’s not all, as Rev also offers automatic transcription tools that generate live Zoom captions to help everyone in the meeting pick on every single word. The same treatment is given to video files, making it easier to create subtitles in English or 15 other languages.
Self-transcription sits at 90% accuracy, which could be boosted even further by using Rev’s transcript editing tools.
- Human typists transcribe audio for you and deliver the text script within 12 hours.
- Shared file formats work seamlessly with cloud services like Google Drive and Dropbox, allowing you to create a straightforward workflow with as minimal clicks as possible.
- Automatic transcription AI allows for impressively accurate Zoom live captions.
- Rev has 170,000 happy customers, which shows how the automatic transcription software remains consistent, granting it a loyal customer base.
- Just like other transcription software tools, Rev comes with a built-in editing tool.
If you’re after manual transcription by a human, you’ll be looking at a rate of $1.5 per minute. On the other hand, an automated transcription service is available at the same price for creating video subtitles. When it comes to Zoom live captions, the pricing starts at $20 per host creating the meeting.
If you’re running on a tight schedule and want to get your manual transcription fixed as soon as possible, Rev should be on your radar. All you need to do is upload your audio or video file, and 12 hours later, you’ll get an editable transcript from Rev with Google Docs and Dropbox support to make you feel right at home.
Trint has made waves in the freelance community thanks to its flexible pricing strategy. The transcription service is popular among academics, researchers, and content creators for all good reasons. The automatic transcription software can translate your content into 31 different languages, removing barriers for an international audience to engage with your work.
It’s also worth noting that Trint’s founder is a well-versed journalist and international correspondent. Leave it to a specialist to build a tool that empowers players in the field to be more productive. This explains why journalists have a softer spot for Trint over other automatic transcription services.
- Trint offers tight integration with Adobe Premier, making it a seamless fit in your arsenal of content creation tools.
- Data security is a huge selling point for Trint; that’s why the app took the extra step to land the ISO certification.
- Real-time transcription is available in 31 languages. The number expands to 54 languages if you’re translating an already existing text.
- Trint offers a wide array of file formats when it comes to exporting your text.
- You can suspend your subscription whenever you’re not using it.
Depending on your workload and the number of team members, you can choose from the different subscription options available. The starter pack runs for $48 per month, while the Pro Team plan goes for $68 per month. You’ll get frequent backups throughout the day, so any chance made by a team member is reflected upon the entire team’s devices in real-time.
Trint is an excellent transcription software for scholars and journalists. Click here to start your 7-day free trial and see why users trust Trint with their automatic transcription needs.
7. FTW Transcriber
It’s rare to see a feature-packed automatic transcription software that doesn’t lock the full range of its services behind a paywall. For that reason, FTW transcriber is popular among the police force, healthcare workers, and different firms.
Such transcription software is available for all Windows and Android users. However, iOS devices don’t get the same treatment. There is also no browser option available, so you should run the app natively on your compatible device at all times.
- The free version offers automated time stamp tools, which makes scrolling through your audio or video file a breeze.
- Supports niche video file formats like WMV, FLV, and MPEG.
- Automatic time stamps make navigating your audio or video files much easier. This way, you can match a certain paragraph of the text transcript to its audio source material in no time.
- FTW transcriber offers robust customer support services at no additional cost. Unlike its counterparts, the free support isn’t limited to a specific time frame from sign-up. Instead, you get help whenever you run into an issue, even if it’s years later.
- The transcription tool uses machine learning to enhance audio quality, allowing you to pick up the finest audio details.
FTW transcriber is free to download on Windows and Android devices. So, there’s no admission cost to start your audio transcription project. Customer support also doesn’t come at any additional costs, making this transcription tool perfect for individual and business use.
The transcription service charge shouldn’t be a barrier for startups and individuals to save themselves the precious time and effort needed to transcribe audio. FTW transcriber offers advanced features like background noise reduction for free, making clicking here the only commitment you need to start your audio transcription project.
Audext follows in the same footsteps of GoTranscript and Rev, opening up a network of 50,000 native professional transcriptionists to take over your work. You’d be pleased to hear that the University of Utah, Temple University, and more renowned educational institutions signed up for Audext’s transcription service for its accuracy and convenience.
The convenience factor comes in giving the user a choice when it comes to balancing between accuracy and instant delivery. For instance, the AI transcription service gives you instant text scripts with an accuracy of 80% as a trade-off, while the human transcriber-based service boosts the accuracy to 99%, provided you can afford a 3-day waiting period.
- You can export transcripts with ease thanks to the robust import and export tools.
- Speaker identification and time sampling features give you more tools at your disposal to enhance your transcript’s readability and save you tons of tedious edits.
- The human transcription is handled by native speakers, allowing your content to play nicely with Google’s NLP filters.
- Audext supports 60 different languages, making it easier to put out your content on different region-specific channels.
- MP3, WAV, and M4A audio files are all supported by Audext, making the integration of such transcription software in your existing workflow as frictionless as possible.
In terms of pricing, Audext has two plans. If you request the services of professional transcriptionists, you’ll be charged $1.2 per minute. On the other hand, automatic transcription services go for $5 per hour worth of audio content.
Audext manages to strike the right balance between offering advanced features and maintaining a comparatively affordable asking price. You can make use of a 30-minute free trial period by clicking right here.
Since Sonix first introduced its automatic transcription services to the market, the company was set on a very specific mission. That was to challenge the notion that automation can’t be accurate. With years of machine learning wizardry, Sonix managed to gain the trust of 40 million users in 100 different countries.
In terms of data security, Sonix managed to build a robust infrastructure that prevents prying eyes from peaking at your content. SSL-secured encrypted dictation files together with two-factor authentication have made mega enterprises like Google, Microsoft, and IBM comfortable with using Sonix as one of their transcription tools.
- Sonix is built from the ground up with team collaboration tools in mind. File sharing and publishing are at the core of the transcription software experience, ensuring seamless communication between different editors.
- In terms of language support, Sonix offers its translation and transcription services in 30 different languages.
- Automation is put to good use as Sonix offers automatic subtitle integration to different formats of video files.
- Just like Otter, Sonix offers Zoom integration, adding real-time subtitles to your online Zoom meetings with a single toggle.
- When it comes to transcription speed, Sonix knocks it out of the park with an average processing time of 5 minutes.
The standard plan is directed toward users who consider transcription as a one-off task. You’ll only pay $10 per hour with no strings attached and no subscriptions required.
On the other hand, users who are transcribing audio on a regular basis should consider the Premium plan. Each user is charged $22 per month plus $5 for each hour of audio or video content transcribed.
It’s worth noting that signing up for an annual plan makes you eligible for a 25% discount.
Sonix earns its spot as one of the best transcription software on the market thanks to its powerful automation tools. Click here to sign up for a 30-minute free trial period and enjoy Sonix’s security, native app integration, and wide range of file format support.
10. Transcribe by Wreally
Wreally has set a firm footing in the audio-to-text market with its Transcribe cloud-based app. If we’re to sum up the user experience of Transcribe with one word, it has to be “flexibility”. Converting audio into text can be done through automation, voice dictation, or self-transcription.
The dictation option lets you use your voice to add subtitles to your videos in real time. Such a method especially makes sense when the audio file at hand is of low quality, has extensive background noise, or comes with a speaker with a thick accent.
- The text expander feature lets you manually add acronyms into the app’s database to make future transcriptions more efficient.
- Transcribe supports foot pedal inputs to control the playback speed, expanding your multitasking capabilities.
- Whenever you enter edit mode, the transcription software automatically pauses audio playback, allowing you to pick up where you set off.
- Transcribe by Wreally doesn’t require an internet connection.
- Audio files can be transcribed in over 60 languages with strict profile confidentiality policies in place to ensure the utmost security.
Voice dictation and manual transcription services are priced at extremely competitive margins. The self-transcription plan goes for $20 a year, which is a hard-to-miss deal. On the other hand, automatic transcription comes at an additional fee of $6 per hour of audio content.
If data security and flexibility are what you’re looking for, Transcribe by Wreally should be on your radar. You can convert your audio file into text with no need for an internet connection, allowing you to get your transcription fixed anywhere. Click here to start your Transcribe subscription.
At its core, InqScribe is a digital transcription tool that is highly regarded for its minimalist profile. You won’t have to fiddle around with multiple windows or tabs as all the toolkit you need is reachable within the same interface. Your video playback and text input box are front and center at all times, allowing you to transcribe audio or add notes with ease.
As with other transcription software, timestamps is a handy tool available to InqScribe users to streamline navigating through video files. Although the interface screams user-friendly, InqScribe walked the extra mile to provide its users with video tutorials and screenshots, allowing them to make the most of the available tools.
- Offers a mouse-free control scheme, so you don’t have to interrupt your typing experience and take your hands off the keyboard.
- InqScribe doesn’t require a bleeding-edge machine to run, which opens up the doors for devices with various configurations to make use of the transcription software.
- InqScribe is natively compatible with industry-standard video and audio formats, requiring no changes in your usual media workflow.
- You can choose from a variety of export formats, including plain text, HTML, and Final Cut Pro XML for Mac users out there.
- Beginners can easily pick up the transcription software and feel right at home, as there’s no steep learning curve required to use InqScribe.
If subscriptions aren’t your cup of tea and you still prefer to own the software you use, you’ll be glad to hear that InqScribe hears you loud and clear. You can get an individual license for $99. This can be a considerable sum to pay upfront, but InqScribe offers discounts for students and teams. A free version is also available but it trims down the list of features available.
InqScribe nails the user interface aspect, giving you all the tools you need in a single window. Check InqScribe’s website to see if the free version fulfills your transcription needs or if you’ll need to buy the full app license.
12. Express Scribe
A transcription software with built-in invoicing tools? Check! Express Scribe works with both digital and analog audio files, offering you all the core tools you need for zero admission fees. You can turn on file automation to forward complete transcripts directly to your client.
If you use widely adopted audio formats like MP3, WMA, or WAV, Express Scribe is worth considering. The transcription software also supports different plugins, allowing you to expand its functionality and personalize the app functionality to your liking.
- Express Scribe offers robust playback controls, allowing you to set up variable speeds for your selected audio file.
- For utmost speed, Express Scribe allows you to set up “hot keys,” mapping all the app controls to the keyboard. This brings everything within the hand and allows for a fast turnaround of your work as you won’t interrupt your flow and reach out to your mouse as often.
- Complete transcripts can be automatically delivered via email, local computer network, or File Transfer Protocol (FTP.)
- Minimal running system requirements aren’t demanding, allowing the transcription software to run on the devices you already own.
- Transcription pedal support is baked into Express Scribe’s interface.
Express Scribe doesn’t compromise when it comes to the feature set of the free version. You get all the basic functionality that allows for accurate transcription for free. If you choose to pay $60 for Express Scribe Basic, you can take advantage of plugin support to further expand the app feature set.
Express Scribe lets you send files directly to your clients, which helps streamline your transcription workflow. Check out Express Scribe by clicking the following link.
If voice-over work is your specialty, you’ll love your time with Maestra. The app uses text-to-speech algorithms allowing you to create an instant voice-over for your videos using computer-generated voice.
Sure the artificial voice won’t be as expressive as the voice of a human voice-over artist. Nevertheless, AI voice-over is available in 30 different languages, giving you an easy way to deliver serviceable voice-over for foreign audiences following your work.
It’s also worth noting that Maestra comes with a cloud storage quota, allowing you to back up all your work in the cloud. This ensures you’re always in the clear in case your device decides to break on you.
- The transcription software allows you to generate text transcripts for your audio file in over 50 different languages.
- Computer-generated voice-over is available in 30 different languages.
- Maestra offers robust editing tools allowing you to highlight multiple speakers.
- Built-in collaborative tools allow different team members to have access to the transcription project data and do their part to convert audio into text.
- End-to-end encryption is in full throttle here, ensuring data remains secure even with different team members having access.
Maestra offers a free demo for 15 minutes so you can try out the transcription software firsthand. Then, depending on your workload, you can choose from different subscription plans, so you’re only paying for what you need.
The starter pack offers 5 hours of audio transcription per month for $29, while the top-of-the-line plan expands the available limit to 20 hours per month for $99.
If you’re looking for transcription software with added voice-over functionality, Maestra is the way to go. Click here to start your 15-minute free demo and test whether it’s the right transcription software for you.
Looking for transcription software with affordable custom pricing? Scribie should be on your list. The service is highly regarded among the transcription community, with over 7 million minutes of content transcribed to date.
Also, the automatic transcription accuracy delivered by Scribie is decent, to say the least. Your content is guaranteed to hit 80 to 95% accuracy, making it as close as possible to human transcription when it’s at its best.
Nevertheless, Scribie services are only available in English. If you’re planning to translate your content to reach an international audience, you’re out of luck. Considering its affordable plans, English content creators will happily look past such a drawback and integrate Scribie into their workflows.
- Just like other premium transcription services, Scribie comes with speaker identification and caption tracking.
- The automatic transcription option delivers your Microsoft Word document within 30 minutes.
- If you choose human transcription, you get a turnaround time of 24 hours.
- Amazon, Slack, and Airbnb are among the enterprises that trust Scribie’s services.
- The transcription software offers online editing tools, allowing you to fix any potential errors right from within the web-based application.
Scribie knocks it out of the park in terms of pricing. You’ll be charged at a rate of $0.1 per minute if you choose automatic transcription. The same affordable price applies to professional transcriptionists’ services. This time around, you’re paying $0.8 per minute, which is quite impressive considering Scribie’s top-notch content quality.
It’s not every day that we come across affordable transcription software with a reliable turnaround, and for this reason, Scribie holds a special spot on our list. You can test why the transcription community fell in love with Scribie by clicking right here.
15. Happy Scribe
Not all transcription software can handle lengthy audio and video files, so it’s refreshing to see Happy Scribe optimizing its server infrastructure to deal with large data streams. You can choose between manual transcription with 99% accuracy or automatic transcription at a decent 85% accuracy.
No matter which route you take, text editing tools, speaker identification, and time stamping are all here to set it on par with the best transcription services on the market.
It’s also worth noting that video subtitle generation is a prominent feature of Happy Scribe. You get different formatting options to customize your videos and to ensure the subtitle style complements your actual content.
- There’s no cap on the audio and video file size that you can upload to Happy Scribe’s servers.
- Generated text can be shared with a single click of a button, ensuring you don’t run into file format compatibility issues when exporting.
- The transcription software supports 62 languages, including Japanese, which isn’t widely offered by competitors.
- The text editor interface is user-friendly and offers plenty of powerful tools.
- Happy Scribe is built with content creators in mind, offering YouTube integration right from within the transcription software app.
You know how it works by now, human transcription costs more than its automated counterpart. Happy Scribe charges you $1.95 per minute if a professional transcriptionist is behind the screen, while transcription handled by AI goes for $0.2 per minute. It’s worth noting that you’ll have to pay a separate fee for subtitle generation.
Happy Scribe cements itself as the best transcription software for large file formats. You can upload files with no size cap by signing up for Happy Scribe right here.
What Are Transcription Software Programs?
The best transcription software uses machine learning and Natural Language Processing (NLP) technologies to analyze and interpret audio files and convert voice into readable text.
Audio or video files are uploaded to the cloud to be processed by a complex algorithm model that picks up voice and delivers the written text in real-time. The powerful algorithm allows for real-time subtitle generation for video files, in addition to transcribing audio into Microsoft Word with a click of a button.
The next step is reviewing the generated content and applying edits when needed, as some errors can slip by the AI and require the attention of a human editor. In order to streamline such a process, transcription services offer built-in text editing tools, so changes can be applied from right within the web-based app.
Why Use Transcription Software Tools?
Let’s explore some of the reasons why you should consider integrating transcription software into your business. Spoiler alert, time savings, and accessibility benefits are worth the admission cost alone.
Just because someone has a vision or hearing-related disability, it doesn’t mean they can’t expand their knowledge. In fact, there are numerous creative ways to access information and entertainment that make learning accessible to everyone. For instance, subtitles enable individuals with hearing impairments to catch up on their favorite shows and videos, while audiobooks and podcasts provide an innovative and convenient way for people with visual disabilities to consume content. With these tools at our disposal, nothing can stop anyone from learning and growing.
Widen Your Target Audience
Some topics are better delivered in text form rather than video or audio. Marketers can rely on transcription software to generate better advertisements and widen their target audience.
Advances in online shopping and ease of content distribution through the web have made our world more interconnected than ever. You’re not restricted by geographic borders and can market to audiences overseas.
Transcription software offers multiple language support, allowing you to translate your content to deliver more personalized messages to your audience.
How to Choose the Best Transcription Software?
The headline feature you need to review before picking one automatic transcription tool over another is accuracy. AI has gone a long way over the years, and we can now hit a consistent accuracy rate of around 90-95%.
If you’re bound by specific content publishing schedules, you need to keep an eye on estimated review time. You can receive your text transcript as soon as 5 minutes. On the other hand, the turnaround time can expand to around 24 hours if you request a human transcriptionist’s involvement.
If you’re transcribing sensitive audio or video files, privacy can’t be an afterthought. You should be able to reach out to customer support and ask if for their stance on signing a Non-Disclosure Agreement (NDA.) This could be especially important if you’re sharing behind-closed-door meetings or giving out some business or personal secrets.
By now, you must have a clear understanding of how to choose the perfect transcription software that fits your unique needs. When you introduce automatic transcription to your business, you can rest assured that you will create content with greater ease and efficiency. This, in turn, ensures that your work reaches a larger and more diverse audience, expanding your impact and influence. Don’t miss out on the opportunity to optimize your transcription process and elevate your content to new heights of success.
Gregory S. McNeal
Along with being a successful entrepreneur, I am a tenured Professor of Law and Public Policy at Pepperdine University. I teach courses related to technology, law, and policy, and serve as a faculty member with the Palmer Center for Entrepreneurship.
Material Connection: Some of the links in posts on this site are “affiliate links.” This means if you click on the link and purchase the item, my company will receive an affiliate commission. This disclosure is required by the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”